The Yangon Gallery Booking Form Organization/Individual Details You need to fill all * fields in the form below! Your email address is invalid! Name of Organization/Individual* Contact Person* Contact Number* Email Address * Address* Booking Details Please include time for setup and cleaning. Press the "Add" button to select multiple dates and times. You need to fill all * fields in the form below! Date of Hiring* Start Time* Choose One 6 a.m 6:30 a.m 7 a.m 7:30 a.m 8 a.m 8:30 a.m 9 a.m 9:30 a.m 10 a.m 10:30 a.m 11 a.m 11:30 a.m 12 p.m 12:30 p.m 1 p.m 1:30 p.m 2 p.m 2:30 p.m 3 p.m 3:30 p.m 4 p.m 4:30 p.m 5 p.m 5:30 p.m 6 p.m 6:30 p.m 7 p.m 7:30 p.m 8 p.m 8:30 p.m 9 p.m 9:30 p.m 10 p.m 10:30 p.m 11 p.m 11:30 p.m 12 a.m End Time* Choose One 6 a.m 6:30 a.m 7 a.m 7:30 a.m 8 a.m 8:30 a.m 9 a.m 9:30 a.m 10 a.m 10:30 a.m 11 a.m 11:30 a.m 12 p.m 12:30 p.m 1 p.m 1:30 p.m 2 p.m 2:30 p.m 3 p.m 3:30 p.m 4 p.m 4:30 p.m 5 p.m 5:30 p.m 6 p.m 6:30 p.m 7 p.m 7:30 p.m 8 p.m 8:30 p.m 9 p.m 9:30 p.m 10 p.m 10:30 p.m 11 p.m 11:30 p.m 12 a.m Description of Activity* Please tick the boxes to request the following services: Stage Please Choose a Size 8' x 10' 8' x 20' 16' x 20' Advertise on our Website Microphone Advertise on our Social Media Projector and Screen Mailing Our Guest List Carpet (Red Color- 50'x60') E-Newsletter Chair Rental (Extra Charges) Red, No. ( ) Blue, No. ( ) Mailing Your Guest List (Extra Charges) Chair Cover(Extra Charges) Matte White, No. ( ) Silky Cream, No. ( ) Design and Printing Services Invitation Design Invitation Printing Catalog Design Catalog Printing Pamphlet Design Pamphlet Printing Vinyl Design Vinyl Printing Framing Additional Requests Please note that when requesting advertisement services and e-newsletter services, the hirer will have to provide the gallery with information on the event and high resolution pictures via CD or memory stick. If interested in our design or printing services, we will arrange a meeting with our graphic designer to discuss your preferred design. When requesting catering services, please fill out the catering form and we will provide you with a quotation. Is catering required? Yes No Please tick the boxes to select the date of your event. You need to tick at least one or more of the boxes below! You need to fill all * fields below! Serving Style Buffet Type Family Type Utensil Type Disposable Silverware Menu Type Hi-Tea European Asian Other Drink Menu Soft Drinks Coffee Tea Alcohol Table Setting Round Table, No. () Cocktail Table, No. () Chairs Steel Sofa, No. ( ) Banquet, No. ( ) Centerpiece, No. () Special Requests Please note that additional charges are applicable if the actual serving time exceeds aforementioned serving time. Note: Before submitting your information to us please read, understand and agree to the following terms and conditions. The Yangon Gallery Venue Hiring Terms and Conditions General Booking Conditions These terms and conditions form the basis of the Booking between the Hirer and The Yangon Gallery (the Venue). The Venue will not enter into, accept or sign any third party's terms and conditions. The Terms and Conditions will not be varied except in writing and agreed by both parties. The Venue reserves the right to decline this and any Booking or part thereof at any time without liability. The Venue will not accept Bookings that are of a religious or political nature, activities and exhibits, which are insulting to discriminating against another personal/religion/organization. It is the Hirers responsibility to declare the nature of the booking in advance. All Bookings are provisional until confirmed by receipt of a non-refundable deposit AND a signed Booking Form agreeing to these terms and conditions of hire from the Venue, on or before the due date, as agreed. The Yangon Gallery will provide the following Marketing support for all hirers, if required. Website listing/ feature (if available) Social Media support through The Yangon Gallery Facebook channel Any additional marketing enquiries please firstname.lastname@example.org If, at any time, the Venue does not exercise any right or rights conferred under these terms and conditions for any reason this will not prevent the Venue from successfully exercising this right or rights in the future. The Venue will not be involved in any administrative work on behalf of the Hirer, unless the Venue has agreed to this in writing. Booking deposits The deposit should be made as early as possible to secure the date of Hirer's choice, if not, it should be made at least 15 days before the event made. The amount of the deposit should be at least 30% of the total cost. Payment All payments must be made in Myanmar Kyats. Remaining payments after the deposit should be made before or on the hired date of the venue. Additional payments are due within 7 days of Stated Payment Date or Invoice date. Contracted access times and areas The Hirer must arrive and vacate by the agreed time, as stated on the Booking Form. Failure to adhere to the agreed times may incur additional charges. Use of the gallery space does not imply any right to use any other part of the building, for deliveries storage or any other access. Equipment/set up The Venue will take appropriate measures, with in our control, to supply lights and equipment in good working order. If a Technician is required to assist with sound or lighting, there may be an additional charge. The Venue reserves the right to insist that their technician be present at an event and charge as appropriate. Room set-up is the responsibility of the Hirer. Venues support can be given if approved in advance and in the style agreed. The Hirer agrees to use the equipment belonging to the Venue in a safe manner and return it in good working order. Where equipment is damaged charges will be made to Hirer account. The venue reserves the right to refuse the use of any equipment or props. The Venue must be clear of all the Hirers property and in a clean and useable condition by the time stated on the Booking Form. Failure to comply with this may result in the Venue disposing of the property and charging the Hirer for expenses incurred. Amendment, Cancellation and Termination All deposits are non refundable. The Venue will acknowledge receipt of all amendments/cancellation/terminations in writing via letter/email to the Hirer indicating whether the amendment/cancellation/termination has been accepted. In the event of a full or partial cancellation of a confirmed booking by the Hirer less than 7 days prior to the event, cancellation charges will apply as follows: 50% of room hire charges plus a reasonable proportion of any additional charges which have or will be incurred by the Venue in respect of the Booking. If a confirmed booking is postponed, transfer of the deposit against cancellation fees may be agreed at the sole discretion of the Venue. The Venue properly and reasonably reserves the right to cancel or terminate wholly or in part any booking at any time and for any reason including, but not limited to, the following: If the Booking might, in the Venues reasonable opinion, prejudice the reputation of the Venue. If the behavior of the Hirer/guests/delegates (whether as individuals or as a group) is deemed by the Venue to be unacceptable. Partial termination could result in a number of guests/delegates being asked to leave the Venue. If the activity of the Hirer/guests/delegates (whether as individuals or as a group) breaches Fire/ Healthy and Safety or any legislation in any way or deemed unsafe for staff, performers or public. Any such amendment/cancellation/termination shall be without prejudice to any right of action of the Venue in respect of non-payment or any breach of the terms and conditions. Force majeure: If, due to an event beyond its control, the Venue is (in its opinion) unable wholly or substantially to perform its obligations to a Hirer, the Venue will promptly notify the Hirer accordingly and will refund any relevant deposit and/or other pre payment paid to it in respect of the Booking, to the Hire. Please read and accept our terms and conditions! I accept the terms and conditions. I do not accept the terms and conditions.